ARKIVE Secure Records Management for Educational InstitutionsSecuring Your Most Important Administrative Records
ARKIVE Helps Educational Institutions With Secure Records Management
Small and large educational institutions benefit from having a reliable, secure records & information management partner by their side. Primary-elementary schools, secondary-high schools, and universities need proper information management in which traditional document management vendors aren’t up for the task. With ARKIVE’s focus on providing the most secure solutions on the information management market, you’ll be able to efficiently cut costs and stay complaint with the rules & regulations most applicable to your type of school.
Types of Regulations for Educational Institutions
There are several major regulations elementary, secondary, and post-secondary institutions are required to abide by. The last thing you need to worry about is the risk of non-compliance with established federal laws pertaining to records management. The burden of proof is on you to make sure you’re operating within proper compliance standards, and that’s where ARKIVE can help you make sure you’re on track.
We’ll help you maintain compliance with federal and state regulations which affect your records management processes, including:
Family Educational Rights and Privacy Act (FERPA)
Individuals with Disabilities Education Act (IDEA)
Fair Information Practice Principles
How Does ARKIVE Use Secure Records Information Management for Your Educational Institution?
At ARKIVE, we have Account Executives with the experience to examine your secondary or postsecondary institution’s approach to records management. They will evaluate areas of weakness and devise a plan to see what types of secure services you’ll need.
These secure services include:
ARKIVE DATA PROTECTION
ARKIVE DIGITAL SOLUTIONS
Making the Transition from Physical to Digital with ARKIVE
ARKIVE will help you securely convert all your physical assets to digital information assets, so it will be easier for students, faculty, administrators, and alumni alike to send important information and documents no matter their location. Another benefit of incorporating a digital approach to keeping your physical assets safe is the ability to keep your documents categorized, reducing the risk of accidentally misplacing or losing them. We have the tools and experience to convert any one of the following physical documents to digital:
Transcripts • Student records • Financial aid documents • Course schedules • Alumni records Employment agreements • Administrative records
Your records will always be safe and protected at our secure, off-site facilities.
How Do You Access Your Records?
Retrieving your information at ARKIVE comes at just a click of a mouse or by calling ARKIVE’s toll-free number. Educational institutions usually use our secure portal – MAP (My ARKIVE Portal):
1. Logon to the secure My ARKIVE Portal or MAP
2. Click on ARKIVE Inventory Manager or AIM
3. Search your inventory for the school record you need
4. Create a work order
5. ARKIVE will pull the requested student information or school record
6. ARKIVE can scan the specific information
7. ARKIVE posts that file to ARKIVE’s MyKloud portal so you can securely retrieve it
8. If required, ARKIVE can securely transport the original file or medical record to your location
Securely accessing physical records at ARKIVE is highly flexible and convenient. We fully understand what It takes to provide the most secure information management services while keeping your educational institution compliant by NAID standards.